Satellite Healthcare is a successful, nonprofit organization that has improved the lives of people living with kidney disease since 1973. We earn our national reputation for excellent patient care each day by offering a complete range of dialysis therapy choices, personalized clinical services, and unparalleled wellness education.
Satellite Healthcare provides expert, personalized kidney care at over 80 centers across the U.S. as well as at acute dialysis locations in California and Texas. Learn more about Satellite Healthcare at www.satellitehealth.com .
We are seeking an Executive Administrative Assistant to support one C-level executive and three vice presidents. The Executive Administrative Assistant is responsible for providing high-level administrative support ensuring the smooth workflow of daily operations. This is a high level administrative support position, working with highly confidential information and matters.
The Executive Administrative Assistant is responsible for a variety of administrative functions including managing the executive's schedules, handling meeting requests, scheduling appointments, ensuring the executives are adequately prepared for meetings, and managing projects that require the ability to organize information related to applicable subject areas, policies, programs and company matters.
The Executive Administrative Assistant is responsible for establishing a good working relationship with team members, other departments and external contacts. This position coordinates with other departments in carrying out administrative functions such as planning meetings, conferences, programs, and special events.
Administrative duties include reading and following up with incoming correspondence, making travel and meeting arrangements, drafting correspondence, preparing reports and analyses, and maintaining a positive customer relations perspective. This role represents the executives in following up on projects and securing information relevant to executive responsibility.
Essential Functions: The essential functions listed are not a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned. All employees must work in accordance with Satellite's I-CARE Standards. Employees must abide by all Satellite's standards of patient care, patient's rights and ethical treatment, and adhere to safety and quality programs.
Responsible for executive's calendar; manage all requests for appointments, coordinate schedules, invitees, locations, and set up conference calls; set priorities for activities and appointments, keep the executives aware of meetings, guests, events, and other obligations
Screen incoming mail and telephone calls; take accurate messages, research and respond to a wide range of inquiries with little to no direction, direct appropriate inquiries to other responsible parties in a timely and appropriate fashion
Prepare and/or coordinate official correspondence, formal presentations, various documents, and handle all incoming and outgoing mail
Responsible for complete coordination of meetings, both on-site and off-site, including scheduling, correspondence, site reservations, preparing materials, and arranging travel accommodations and catering
Record meeting minutes as required; compile necessary status reports; responsible for follow-up on action items; prepare analyses as requested
Prepares and coordinates all travel arrangements including reimbursement for both executives
Works collaboratively with all members of the Executive Team and provides assistance as needed
Assists Executive Assistants, including providing coverage for vacations and absences as needed
Provides coverage for Corporate reception desk as needed
Other duties and projects as assigned (i.e. assist with budgeting, contracts, market research)
Minimum Qualifications: Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
Education: High school diploma, GED or equivalent required; Bachelor's Degree preferred
Experience: Three (3) years of experience as an executive/administrative assistant to a senior/executive level manager
Knowledge, Skills & Abilities:
Proactive in anticipating executive needs; a high-energy self-starter who takes initiative; able to work independently
Outstanding organizational skills to streamline the daily activities of a fast-paced office
Meticulous attention to detail to oversee heavy scheduling and calendar management
Provide outstanding customer service by maintaining a courteous and helpful approach when dealing with staff, visitors, patients and physicians
Excellent verbal and written communication skills for frequent interaction with all staff levels
Strong interpersonal, analytical, problem solving and decision making skills; demonstrates an understanding of others during stressful situations, able to resolve conflicts, a great team player
Flexibility and time management skills to ensure that all deadlines are met
Capable of multi-tasking; manages deadlines well; exceptional follow-up
Highly self-motivated, persistent, dependable and self-sufficient
Discretion, sensitivity and excellent judgment in regards to confidential information
Highly proficient in Word, Excel, PowerPoint, SharePoint, Outlook and Internet research
Professional appearance and demeanor
Flexible working schedule to adapt to peak demands
Satellite Healthcare – Improving the Lives of Patients with Chronic Kidney Disease (CKD)In 1973, Norman S. Coplon, M.D. began Satellite Healthcare with the objective of improving the quality of life of his dialysis patients. Dr. Coplon established Satellite Healthcare as a not-for-profit, community benefit organization, which allows us to focus primarily on patients.Four decades later, Satellite Healthcare has shaped CKD healthcare in our industry, and continues to elevate the standards of patient care and innovation.Today, we provide a range of expert services to patients with chronic kidney disease (CKD). Satellite strives to individualize each patient's care to help him or her enjoy their life to the fullest.Satellite Dialysis — We operate 40 high-quality, state-of-the-art, patient-friendly dialysis centers that meet the long-term clinical needs of more than 4,000 CKD patients.Satellite WellBound — With more than 20 centers in place, we focus on personalized training and support for patients performing dialysis at home. In addition, WellBound provides a robust complement of pre-dialysis patient wellness education programs that can help prevent or slow the progression of early st...age CKD.At each of our centers, we put our patients first by providing:Compassionate care with a personalized touchWellness education to empower longer, healthier livesBest clinical practices resulting in outcomes that consistently exceed industry performance standards Opportunities for nephrologists to focus on their patients in comfortable, state-of-the-art environmentsIn addition to patient care, our clinical research division works on finding medical breakthroughs for CKD patients by conducting both internal and external research.For more information, contact Info@SatelliteHealth.com.